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To maximize the value of board members’ time, it is important to run board meetings efficiently and effectively. A small amount of planning ahead can make a difference and include ensuring that the meeting is on time and that board members have access to the items they require in advance. Visual aids and presentations are also great ways to boost participation and aid in the discussion process. They can help give an easier understanding of complex issues.
Board members bring a wealth of information to the table, and are typically experts in their respective fields. It’s crucial, however, to balance their knowledge with a certain amount of professionalism and a readiness to listen to other views. This will help everyone be more comfortable and result in productive discussions that will lead to a positive decisions.
Start the meeting at the appropriate time.
The ability to keep time, particularly in the context of a virtual board meeting is crucial to the effectiveness of a virtual board meeting. Starting the meeting on time will set the mood for the remainder of the meeting and ensures that all crucial aspects are covered.
Make sure that quorum is present
To begin the meeting the presiding officers should call the roll of all attendees including presiding officers and staff members. If a quorum cannot be present, the meeting can’t be held.
Adopt the agenda, including how to conduct board meetings the minutes of the previous meeting.
After approving the agenda, the board will look over the minutes of the previous meeting. The board will review the minutes of the previous meeting to determine whether there are any modifications that need to be done or if they should be prioritized. The board is then able to move on to the following item of business.