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A business meeting is an official gathering of people to transact business related to their common interests. They are organized around specific goals and are governed with rules and procedures that ensure the fairness and efficiency. Business meetings can be held in person or through video conference. The use of an agenda and allowing time for discussions can help to make business meetings more effective.
When the meeting starts it is important to define the agenda clearly and promptly and ensure that everyone understands what is expected from them. The leader of the meeting should explain the method of deciding by consensus, a majority vote or by the chairman alone – to avoid confusion as to who is responsible for what. It is also important to wait until all participants have arrived before starting the discussion, so that everyone can be fully engaged in the conversation.
It is a common omission to get caught up in important but unimportant issues to the detriment of subjects which have a greater significance in the long term, but it is usually fixed by setting a time frame for when discussions on such subjects will begin and following it. It is also advisable to set a deadline for the meeting, because very few meetings produce anything of value after two hours and it will save time telephoning at the end of the day to set the time of the meeting on the agenda.
Sometimes a person has something to say but is so nervous about what other people might think that he is unable to keep his thoughts to himself. The chairman must be attentive to this and work to elicit such comments and express interest in them and delight at their value (as as opposed to feeling gratified at their acceptance).
https://www.dataroomstoday.info/how-to-prepare-for-a-business-meeting