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The decision between cloud and virtual dataroom storage is determined by the type of documents or business procedures that you’ll be managing. In certain circumstances it is the case that a virtual data room is the better choice because of the enhanced security features it offers over conventional cloud technology. However, there are also instances when a more basic cloud storage solution might be more appropriate. In any case, you need to take the time to learn the differences between these kinds of solutions to help you decide what is best for your business.
Increased capabilities for coordinating
In a VDR you can arrange documents into folders with specific permission profiles in accordance with job title and. Users will be able to access documents they require to carry out their job, reducing the chance that sensitive information will be available to unintentional third parties. This is the main benefit that data rooms offer over cloud storage applications like Dropbox or Google Drive.
VDRs help in the due diligence process in M&A deals as well as other financial transactions by allowing you to exchange sensitive documentation with the parties in a secure environment. This allows you to avoid leaks of information and make deals faster. Most data rooms come with advanced security features, such as watermarking, which could include the email address of the recipient and screen-shot prevention to ensure the safety of sensitive materials.
Some data rooms, like FirmRoom or iDeals offer extensive analytics which go beyond simple usage statistics. They allow you to monitor the user’s activity at a fine scale, including the type of documents are being viewed and how long they’ve been viewed for. These detailed insights can be helpful to determine the most important content and to plan follow-up meetings with the stakeholders.
http://dataroomdigital.blog/difference-between-data-rooms-and-cloud-storage/