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Document management software allows organizations to collect, organise and store files in any format. Its features are powerful and allow for an efficient workflow and decrease the manual data entry task. They also automate business processes. It also reduces the risk of inconsistent data, communication mishaps and delays that are not productive, while helping teams work together with confidence.
Documents can be tagged in order to help users categorize information and find it quickly, regardless of whether they’re scanned or taken electronically. This can also simplify the process of document creation, using built-in workflows that automate the process of moving it through pre-defined steps to ensure smooth transition.
In a world where employees regularly work on projects outside of work–whether it’s for a client meeting or a project launch, or a conference call, document management systems provide an integrated repository that makes it easy to access and share files from any location. It also eliminates the necessity of searching for files across various devices and apps or cloud-based platforms–a major time-waster that could result in disappointment and missed opportunities.
Many document management systems offer an app for mobile devices that allows team members to quickly collect information from remote locations, then sync the information to the central repository once internet connectivity is restored. The streamlining of workflows and a secure, user-friendly interface also help companies increase productivity. Hightail, for example, offers a free plan as well as affordable options for creative businesses who rely on large image or video files. It also supports offline mode, which means team members are able to work even without an internet connection and then upload their work once they return to the office.